eDocs - Electronic Documents

Benefits for Property Room Personnel

Attach documents such as letters to owners, court orders, driver's licenses, property sheets, and dispo authorizations. No longer do you need to make photocopies of documents and maintain the paperwork in valuable storage space. With eDocs, your agency can become as paperless as you want it to be. 

Benefits for Investigators

Capture and wirelessly synchronize signatures from lab personnel when delivering evidence to the crime lab; have district attorneys and officers sign for evidence when taking possession of it for court. For each transaction, you maintain a secure chain of custody. 

Benefits for District Attorneys

Easily gain access to the case evidence, chain of custody, and associated electronic documents to assist in case management and trial preparation.

Improved Evidence Integrity 

Minimize the chain of custody by not having to open evidence bags repeatedly for viewing.

Evidence and Documents Linked 

Documents are linked to the associated items of evidence—the ATF trace with the gun, the lab report with the latent print, and the photo with the drug paraphernalia.

Reduced Paper and Streamlined Work Processes

In many situations, physical paperwork can be replaced by simple electronic processes. For example, releasing evidence can be paperless by scanning the owner's ID and the release authorization or court order.

Streamlined Technology

The eDocs module uses a designated, shared folder or SQL database on your network to store electronic documents. When a user clicks a particular document's icon or View button, eDocs tells the Windows operating system which application to open for that document. For example, if a user clicks a Microsoft Word document, eDocs uses the native application—Microsoft Word, in this case—to open and view the document.

You can store any document type in eDocs and open the document from the module, as long as your system includes the proper application for the document (such as Adobe Reader for PDF documents or an .avi viewer for video files).